Privacy Policy for Job Applicants

Last Updated: 31/12/2025

1. Introduction

Thank you for your interest in a career at Innovion (“Company”, “we”, “us”, or “our”). We value your privacy and are committed to protecting the personal information you share with us during the recruitment process.

This Privacy Policy explains what information we collect from applicants (“you”), how we use it, and your rights regarding that data.

2. Information We Collect

We collect personal information that you voluntarily provide to us when applying for a job, as well as data we gather during the recruitment process. This includes:

Contact Information: Name, email address, phone number, and mailing address.
Application Materials: Resume/CV, cover letter, transcripts, and portfolio.
Professional History: Employment history, education, certifications, and references.
Interview Data: Notes taken by interviewers and responses to assessment questions.
Background Check Information: (Where permitted by law and applicable to the role) Criminal history, credit history, or other background verifications.
Social Media: Publicly available information from your professional profiles (e.g., LinkedIn).

3. How We Use Your Information

We use your personal data for the following purposes:

Recruitment: To process your application, assess your qualifications, and schedule interviews.
Communication: To contact you regarding your application status or future opportunities.
Verification: To verify your employment history, references, and credentials.
Compliance: To comply with applicable labor laws and regulations.
Improvement: To analyze our hiring process and improve our recruitment strategies (data is anonymized where possible).

4. How We Share Your Information

We do not sell your personal information. We may share your data with:

Service Providers: Third-party vendors who assist with our recruitment process (e.g., Applicant Tracking Systems, background check providers) who are bound by confidentiality agreements.
Legal Authorities: If required by law, court order, or governmental regulation.
Internal Teams: Hiring managers and HR personnel involved in the decision-making process.

5. Data Retention

If you are hired, your application data will become part of your employee record.

If you are not hired, we will retain your information for 6 – 12 Months to consider you for future opportunities and to comply with legal obligations. After this period, your data will be securely deleted or anonymized.

6. Data Security

We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, loss, misuse, or alteration.

7. Your Rights

Depending on your location, you may have the following rights regarding your data:

Access: Request a copy of the personal data we hold about you.
Correction: Request that we correct inaccurate or incomplete data.
Deletion: Request that we delete your personal data (subject to legal retention requirements).
Objection: Object to the processing of your data.

To exercise these rights, please contact us using the information below.

8. Changes to This Policy

We may update this Privacy Policy from time to time. The updated version will be indicated by an updated “Revised” date and will be effective as soon as it is accessible.

9. Contact Us

If you have questions or comments about this policy, or if you wish to exercise your privacy rights, please contact us at:

Innovion Recruitment Team Email: careers@innovion.in

Address: Fulia, Nadia